Pre-function

Welcoming Space with Natural Light

The Pre-function area is perfect for hosting sponsors, vendors, buffets, or a relaxed happy hour social. Flexible table arrangements allow us to adapt to your needs, while expansive windows fill the space with natural light for a warm, inviting atmosphere.

Dynamic Digital Signage

Enhance your event with dual monitors — display the same presentation on both or showcase different content simultaneously. Digital signage is an elegant way to thank sponsors, highlight guests of honor, or share important updates.

Convenient Catering Access

Located just steps from the catering kitchen, this space offers practical amenities for seamless food service. Whether you’re working with a caterer or setting up a light breakfast, you can prep behind closed doors and keep the serving area clean and organized.

Service and Amenity Essentials

Dimensions

50’ × 13’

Capacity – Rounds

30 guests (10 ppl per table)

Total Area

650 sq. ft.

Capacity – Reception Setup

100 guests

Have Questions? We’re Here to Help

Have questions about hosting your event at the Hillsdale Conference Center? We’ve gathered answers to some of the most common inquiries below. If you don’t see what you’re looking for, our team is happy to help — Please fill out our Request for Proposal and inquire about availability and reserve your preferred space.

Who is responsible for setting up and breaking down the event?

Setup and breakdown are the client’s responsibility. However, our conference center staff can handle the setup for an additional fee. Below are some common meeting room arrangements:

Do you provide technical support during events?

Yes, our team can assist with setting up technology and ensuring your event runs smoothly.

Is a deposit required to book my event?

Yes, a deposit may be required to secure your reservation. The remaining balance is typically due 5 days before your event date.

Is there storage space available for event materials?

Unfortunately, we do not provide storage space before or after your event. All items must be brought in and removed on the same day.

Is the venue wheelchair accessible?

Yes, our facility is fully ADA-compliant with accessible entrances, parking spaces, and restrooms.

What is included with my room rental?

All rentals include tables, chairs, and access to the room’s built-in technology (e.g., microphones, monitors, cameras). Additional amenities like coffee stations and catering kitchen access are available depending on the room.

Is Wi-Fi available?

Yes, complimentary high-speed Wi-Fi is available throughout the conference center.

What are your hours of operation?

We are open Monday through Friday from 8:30 a.m. to 5 p.m. Our facility is available outside these hours for an additional 30% rental fee. All events must conclude by 10 p.m. in compliance with the Albemarle County Noise Ordinance.

Can I bring my own decorations?

Yes, you can bring your own decorations, but we ask that you follow our guidelines to protect the facility. Please avoid items like confetti, sand, glitter, or open flames.

Do I need an ABC license to serve alcohol at my event?

Yes, an ABC license is required if you plan to serve alcohol during your event. We can provide guidance on how to obtain one or connect you with vendors who have an ABC license. Visit www.abc.virginia.gov/licenses for more information.

Can I use the Terrace without booking another room?

Access to the Terrace requires booking either the Ballroom or the Board Room.

How do I check availability and book a space?

Please fill out our Request for Proposal on our website (www.hccevent.com) to inquire about availability and reserve your preferred space.

What is your cancellation policy?

Our cancellation policy depends on the timing of your cancellation. Please refer to your booking agreement or contact us for details.